Privacy Policy

Privacy at a glance

• Pasta Bite and VFSS process user-selected research files locally. Those files are not uploaded to BioAtlas servers by the desktop tools.
• Equiply is an online service. It stores account and workspace information needed to provide resource scheduling, availability, messaging, administration, and security features.
• BioAtlas does not sell personal information or research files and does not use them for targeted advertising.

Desktop tools and local research files

BioAtlas desktop applications work with files selected by the user on their own computer. These files may include video files, audio files, VFSS analysis files, Pasta Bite annotated session files, cohort files, spreadsheet files, screenshots, and exported analysis results.

The applications use these files to display media, draw audio waveforms, mark events, calculate event summaries, perform cohort-level analysis, and export user-selected results.

BioAtlas desktop applications do not upload the user's analysis files, video files, audio files, annotated sessions, cohort files, or exported results to BioAtlas servers.

The applications do not require a BioAtlas account to perform local analysis.

Files created by the applications are saved only where the user chooses to save them, such as local folders, external drives, or network locations selected by the user.

Information handled by Equiply

Equiply processes information that users, workspace administrators, and the BioAtlas platform administrator provide or create, including:

• Account information: name, email address, password hash, role, account status, verification status, subscription or plan status, and account timestamps.
• Workspace information: resources, rooms, services, events, categories, locations, descriptions, image links, settings, joining codes, administrators, groups, and membership information.
• Scheduling information: reservations, requested times, purposes, approval status, maintenance blocks, personal availability status, and optional availability notes.
• Communications: direct messages and group messages sent through Equiply.
• Security and operational information: login and administrative activity, audit records, IP addresses associated with logged actions, timestamps, and temporary verification or password-reset records.

Passwords are processed as cryptographic hashes. BioAtlas cannot view a user's current password.

How Equiply uses information

BioAtlas uses Equiply information to create and secure accounts, provide reservations and conflict prevention, display availability, support approval and maintenance workflows, deliver chat and email notifications, administer plans and workspaces, generate administrator-requested reports or backups, investigate misuse, maintain audit history, and provide support.

Equiply is a resource-coordination service, not an electronic medical record or clinical data repository. Users should not enter patient identifiers, protected health information, or confidential research data into reservation purposes, availability notes, resource descriptions, or chats unless their organization has independently authorized that use and established appropriate safeguards.

Who can see Equiply information

Workspace members may see shared resource details, calendar availability, events, and information needed to coordinate reservations. Calendar details shown to other members may be limited, while users can see their own reservation details.

Workspace administrators can manage members, administrators, resources, reservations, availability, maintenance, approvals, joining codes, groups, settings, reports, backups, and audit records. Private availability notes are available to the user who created them and authorized administrators. Direct messages are available to their participants, and group messages are available to group members.

The BioAtlas platform administrator can manage customer accounts, roles, access status, password resets, plans, and subscription entitlements as needed to operate and support the service.

Browser storage and technical data

Equiply stores an authentication token and basic signed-in user information in the browser's local storage so the user can remain signed in and use the service. Signing out removes the active Equiply session information from that browser. Users can also clear site data through their browser settings.

BioAtlas does not currently use advertising cookies or third-party advertising trackers on bioatlas.pro or Equiply. Web hosting and network providers may process ordinary request information such as IP address, browser type, requested page, date, time, and security events to deliver and protect the services.

Service providers and disclosures

BioAtlas uses service providers to operate its products. These may include cloud application and database hosting, email delivery, support email, domain and network services, and software distribution services. Those providers process information under their own terms and privacy practices and only receive information relevant to the service they provide.

BioAtlas desktop applications may be distributed through Microsoft Store, which processes download, account, device, security, purchase, review, and diagnostic information under Microsoft's privacy practices. Equiply is hosted using Render infrastructure, which may process hosting, database, network, and security information.

BioAtlas may disclose information when reasonably necessary to comply with law or valid legal process; protect users, BioAtlas, or others; investigate fraud, abuse, or security incidents; enforce applicable terms; or complete a business reorganization or transfer with appropriate notice and safeguards.

BioAtlas does not sell personal information or research files and does not disclose them for cross-context behavioral or targeted advertising.

Payments and plan information

Equiply stores plan and entitlement information needed to determine which features an account may use. Equiply does not currently collect payment card details through the service. If online payment processing is introduced, this policy will be updated to identify the payment processor and explain how billing information is handled before that processing is enabled.

Support communications

If a user contacts BioAtlas for support, BioAtlas receives the information the user chooses to provide, such as name, email address, account or workspace details, a description of the issue, and voluntarily supplied screenshots or files.

Users should remove sensitive personal, patient, or research information before sending support materials whenever possible. BioAtlas uses support information to respond to the request, troubleshoot problems, protect the services, and improve product reliability.

Retention, correction, and deletion

BioAtlas retains information while it is needed to provide an active account or workspace and for legitimate operational, security, support, backup, dispute-resolution, and legal purposes. Retention varies with the type of information and is not guaranteed to follow a single fixed period.

Equiply users should first contact their workspace administrator to correct account information or request removal from a workspace. Users may cancel their own reservations and delete their own availability entries through the service. Workspace administrators and the BioAtlas platform administrator have additional account and workspace management controls.

Administrators may download reports or backups. Copies retained by an administrator or an organization outside Equiply are controlled by that recipient and are not automatically deleted when information is removed from the online service.

Depending on location and applicable law, a person may have rights to request access to, correction of, deletion of, restriction of, or a portable copy of personal information, or to object to certain processing. BioAtlas may need to verify the request and may retain information when required or permitted by law.

Security

BioAtlas uses administrative and technical safeguards designed for the information handled by the services, including password hashing, authenticated sessions, role-based access controls, request rate limits, and audit records. No internet service or storage method can be guaranteed to be completely secure, and users should protect their passwords and devices and promptly report suspected unauthorized access.

Children's privacy

BioAtlas products are intended for researchers, laboratories, workplaces, and other organizations and are not directed to children under 13. BioAtlas does not knowingly collect personal information directly from a child under 13 through these services. A parent or guardian who believes a child has provided personal information should contact BioAtlas.

Changes to this policy

BioAtlas may update this policy when products, providers, or legal requirements change. The revised policy will be posted on this page with a new “Last updated” date. Material changes may also be communicated through the service or by email when appropriate.

Contact

For privacy questions or requests, email BioAtlasAdmin@gmail.com or use the BioAtlas support page. Please describe the request and the relevant BioAtlas product or Equiply workspace. BioAtlas may request information needed to verify identity and authority before acting on a request.

Go to BioAtlas support